FAQs

Below we have some of our most frequently asked questions, if you have more questions, please reach out to us! We would be happy to answer any questions you have regarding the venue.

  • To reserve your date at Cold Springs Event Venue we require a non-refundable deposit of $500 and a signed contract. Once we have the deposit and signed contract we will reserve your date for you. If you’d like a contract, please contact us and we will send you your customized contract and online payment portal via email. If you would like to come tour the space first, please sign up here.

  • Our venue has a variety of options that can fit all sizes of events! Our main event area, the South Event Gardens comes with chairs and tables for 160 with an additional set of folding chairs that can extend the seated guest count to about 250. Our East Picnic Area can accommodate about 90 guests maximum. Or, you can rent the entire farm for plenty of space.

  • Yes, you’re welcome to bring your own caterer or provide your own food. The South Event Gardens include a small kitchenette with limited on-site water access, while the East Picnic Area does not have running water or a kitchenette. We recommend planning accordingly, as many professional caterers and/or food trucks are well-equipped to accommodate these setups.

    Please reach out to us if you would like catering recommendations.

  • We allow alcohol to be served by our preferred licensed and insured bartender. No alcohol is allowed on the premises unless it is being served by our preferred bartender. No alcohol may be consumed near the trout ponds area or in the parking lots. We charge a $400 fee for any events that will be bringing in alcohol. Please note that the $400 fee does not include the cost of bartending services or alcohol, it is simply an extra cleaning/staffing fee for our venue.

  • Inclusions vary based on which area of the farm you are renting for your event, please see our pricing page here for specific details of what comes included. Our decor items don’t come included but you can rent the entire decor inventory for a small flat fee. Click here to see our decor. We also have a variety of yard games that are available for a small flat fee.

  • We do not have running culinary water onsite at the East Picnic Area or South Event Gardens. However, 50 gallons of water in dispensers will be provided for your use in the kitchenette when you rent the South Event Gardens. There is secondary water available for filling vases, etc in both the South Event Gardens and the East Picnic Area. Additional water needs will need to be brought in by the party or separately arranged.

  • We do not have Wifi available so we recommend bringing a hotspot if needed.

  • We will have your tables and chairs setup to your layout when your rental time begins, all extra setup must occur during your rental period. This includes time to decorate and time for any vendors you have hired. It is your responsibility to let your vendors know what times are available for their use. If you feel like you need more time, please reach out and we can discuss options for extending your rental time.

  • We would love to show you around the space! Due to the nature of our event schedule, please schedule a time here to come in as we don’t always have staff there during the day, and many days we have scheduled events or meetings. If none of the available times on our calendar work for you, please contact us and we’ll do our best to find a time that works with your schedule!

  • We don’t include any centerpieces in our base price, but we do have a wide variety of high quality decor items onsite that can be rented for a small flat fee. This allows us to keep an up-to-date, stylish collection of decor available for your use.

    As available items are added and photographed, you can view them here. Please be aware that our decor rental fee does not include any flowers or greenery. Also note that many pictures throughout our website may show items that are not in our decor inventory.

  • We will clean our facility’s floors, tables, chairs, service areas, etc. You will be responsible for removal of all of your decor, food, flowers, and personal items (basically everything you or your vendors brought into the venue). You will also be responsible for making sure all trash makes it from the garden, floors, tables, kitchen, or other areas into trash cans or trash bags so our staff can empty it at the end of the event.

  • Here are some of the commonly needed dimensions:

    Fireplace Mantle: 7’ Long, 8” Deep

    Pavilion: 40’x40’

    Dance Floor/Ceremony Patio: 29’ x 48’ not including the stage and fireplace.

    Square Arch Covering Fireplace: 9’9” Tall, 14’10” Wide.

    Serving Window: 2’9” Tall, 4’10” Wide

    Gazebo: 83” Tall, Each Opening is 5’ Wide

  • Yes! We have bathrooms with two unisex rooms located by the main fish building. They are wheelchair accessible.

  • To protect our beautiful grounds, we don’t allow any open flame on the property apart from floating candles and chafing fuel.

  • Cold Springs Event Venue is an outdoor-only event space and is subject to changing weather conditions. While we’re unable to guarantee the weather or offer refunds or discounts due to inclement conditions, we’re here to help you plan ahead and have several mitigation efforts we can make to help in rainy weather. The South Event Gardens include a covered pavilion, and many clients choose to rent a tent for added coverage if needed. If you’re concerned about the forecast, please reach out—we may be able to coordinate with other events happening your week to arrange shared tent rentals at a reduced cost. Clear umbrellas are also available for guest use.

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